LEGAL
PRIVACY POLICY
This policy explains how the Tim Ballard Foundation collects, uses, and protects information when you interact with this website.
LAST UPDATED: SEPTEMBER 2026
01
ABOUT THIS POLICY
This Privacy Policy explains how the Tim Ballard Foundation may collect, use, share, and protect information when you visit or interact with this website.
02
INFORMATION YOU PROVIDE
We collect information that you choose to provide when you interact with the Tim Ballard Foundation website. Depending on how you use the site, this may include your name, email address, inquiry type, message, and other information you submit through a contact form.
If you subscribe to foundation updates, the information you provide through the subscription form may be processed through our connected email and constituent-management services, including Neon CRM.
If you choose to make a donation, information related to your donation may be collected and processed through the foundation’s connected donation and donor-management services. Payment information may also be handled by the applicable payment processor rather than stored directly on this website.
03
INFORMATION COLLECTED AUTOMATICALLY
When you visit the website, the website and service providers that support its operation may automatically receive limited technical information associated with your visit.
If you choose to make a donation, information related to your donation may be collected and processed through the foundation’s connected donation and donor-management services. Payment information may also be handled by the applicable payment processor rather than stored directly on this website.
Some website features or connected services may also use cookies or similar technologies when necessary to provide functionality. Any use of analytics, advertising, or other non-essential tracking technologies will be described here once the production configuration has been confirmed.
04
HOW WE USE INFORMATION
We may use information collected through the website to operate and maintain the site, respond to inquiries, process or support donations, manage subscriptions and communications, and provide information you request.
We may also use information for administrative purposes such as security, fraud prevention, troubleshooting, recordkeeping, improving website functionality, and complying with applicable legal or regulatory requirements.
We do not use information submitted through the Contact form as a substitute for emergency reporting or individual-case intake. Messages submitted through that form are intended for general foundation inquiries and are routed according to the nature of the request.
05
WHEN INFORMATION MAY BE SHARED
We may share information with service providers that help us operate the website, manage communications, process donations, maintain constituent or donor records, provide technical services, or support other functions described in this policy.
For example, information submitted through subscription or donation-related forms may be processed by connected services such as Neon CRM and applicable payment or technology providers.
We may also disclose information when reasonably necessary to comply with law, legal process, regulatory requirements, protect the rights or safety of the foundation or others, investigate misuse, or maintain the security of our systems and services.
The specific production vendors and data flows will be reviewed before this policy is finalized so this section accurately reflects the services in use at launch.
06
DATA RETENTION AND SECURITY
We may retain information for as long as reasonably necessary to support the purposes described in this policy, maintain appropriate records, meet operational needs, and comply with applicable legal, accounting, or regulatory requirements.
The length of time information is retained may vary depending on the type of information, the service through which it was collected, and the reason it is needed.
We use reasonable administrative, technical, and organizational measures intended to help protect information handled through the website and connected services. However, no website, transmission method, or storage system can be guaranteed to be completely secure.
Specific retention periods and security practices will be reviewed against the foundation’s actual production systems before this policy is finalized.
07
YOUR CHOICES AND REQUESTS
You may choose not to provide certain information through the website, although doing so may limit our ability to respond to a request, process a donation, or provide a requested service.
If you subscribe to foundation communications, you may use the unsubscribe option included in those communications or contact the foundation to request changes to your communication preferences.
Depending on where you live, applicable law may provide rights relating to personal information, such as requesting access, correction, deletion, or other information about how your data is handled.
Requests concerning personal information may be submitted through the foundation’s Contact page. We may need to verify a request before taking action, and any response will be handled in accordance with applicable law and the foundation’s verified procedures.
08
THIRD-PARTY SERVICES AND LINKS
The website may use or link to services operated by third parties, including providers that support donations, email communications, constituent management, embedded content, website functionality, or other services.
When you interact with a third-party service, information may be collected or processed according to that provider’s own terms and privacy practices. The Tim Ballard Foundation does not control the privacy practices of independent third-party websites or services.
Links to external websites are provided for convenience or informational purposes. Visiting an external site is subject to that site’s own policies and practices.
The production site will be reviewed before launch so the third-party services described in this policy accurately reflect the integrations in use.
09
CHILDREN’S PRIVACY
The website is intended to provide information about the Tim Ballard Foundation and its work and is not designed as a service for children to submit personal information.
We do not encourage children to use website forms to provide personal information. If a parent or guardian believes that a child has submitted personal information through the website, they may contact the foundation so the matter can be reviewed.
Where applicable, information involving children will be handled in accordance with relevant legal requirements and the foundation’s verified policies and procedures.
This section will be reviewed before publication to confirm that it accurately reflects the intended audience, website functionality, and any legal requirements that apply to the foundation.
10
CHANGES TO THIS POLICY
Material changes may also be communicated through other appropriate channels when required or considered necessary.
When this policy is updated, the revised version will be posted on this page and the “Last Updated” date will be changed to reflect the most recent revision.
We may update this Privacy Policy from time to time to reflect changes to the website, connected services, operational practices, legal requirements, or other relevant circumstances.
11
CONTACT ABOUT PRIVACY
If you have questions about this Privacy Policy or about information you have provided through the website, you may contact the Tim Ballard Foundation through the Contact page.
When contacting us about a privacy-related request, please provide enough information for us to understand and appropriately route your inquiry, but do not include sensitive personal information unless it is necessary for the request.
Privacy-related inquiries submitted through the website will be reviewed according to the foundation’s verified procedures and applicable legal requirements.